This privacy statement was last updated on 26/11/2025 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.
In this privacy statement, we explain what we do with the data we obtain about you via https://europeanectopicassociation.com. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first request your explicit consent to process your personal data in cases requiring your consent;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
1. Purpose, data and retention period
We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)1.1 Contact - Through phone, mail, email and/or webforms
1.1 Contact - Through phone, mail, email and/or webforms
For this purpose we use the following data:
- A first and last name
- An email address
- A telephone number
- Social Media accounts
- IP Address
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data upon termination of the service for the following number of months: 24
1.2 Payments
1.2 Payments
For this purpose we use the following data:
- A first and last name
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- IP Address
- Financial information such as bank account number or credit card number
The basis on which we may process these data is:
Retention period
We retain this data upon termination of the service for the following number of months: 24
1.3 Newsletters
1.3 Newsletters
For this purpose we use the following data:
- A first and last name
- An email address
- A telephone number
- IP Address
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We determine the retention period according to fixed objective criteria: We retain your personal data for as long as you remain subscribed to our services. If you unsubscribe or withdraw your consent, we will delete your data within a maximum of 30 days, and in any case no later than the moment we are legally required to request your consent again. If you renew your consent when requested, we will continue to retain and process your data in accordance with the renewed consent.
1.4 To support services or products that a customer wants to buy or has purchased
1.4 To support services or products that a customer wants to buy or has purchased
For this purpose we use the following data:
- A first and last name
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- Sex
- Photos
- Social Media accounts
- Physical characteristics or description
- Education information
- Professional or employment-related information
- IP Address
- Date of birth
- Commercial information, including records of personal property, products or services purchased, obtained, or considered
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We retain this data until the service is terminated.
1.5 To be able to comply with legal obligations
1.5 To be able to comply with legal obligations
For this purpose we use the following data:
- A first and last name
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
The basis on which we may process these data is:
For compliance with a legal or regulatory obligation.
Retention period
Upon termination of the service we retain this data for the following period: 5 years.
1.6 Compiling and analyzing statistics for website improvement.
1.6 Compiling and analyzing statistics for website improvement.
For this purpose we use the following data:
- IP Address
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
- Geolocation data
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
Upon termination of the service we retain this data for the following period: 14 months.
1.7 To be able to offer personalized products and services
1.7 To be able to offer personalized products and services
For this purpose we use the following data:
- A first and last name
- An email address
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
- Commercial information, including records of personal property, products or services purchased, obtained, or considered
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We determine the retention period according to fixed objective criteria: We retain personalization data as long as you are an active customer or subscriber. If you have not interacted with us for 24 months, we will delete or anonymize your data.
2. Sharing with other parties
We only share this data with processors and with other third parties for which consent must be obtained.
Processors
Name: Hostinger (Găzduire site web)
Country: Lituania (EU)
Purpose: Găzduirea site-ului web, întreținerea serverului și securitatea
Name: Microsoft Ireland Operations Ltd. (Microsoft 365 / Outlook)
Country: Irlanda (EU)
Purpose: Comunicare prin e-mail și stocare de documente
Name: Netopia
Country: România (EU)
Purpose: Procesarea plăților
Name: WooCommerce Payments
Country: Statele Unite
Purpose: Procesarea plăților
Name: Mailchimp (The Rocket Science Group LLC)
Country: Statele Unite
Purpose: Trimiterea de newslettere și actualizări despre evenimente
Name: Parteneri de eveniment (locații, furnizori de logistică)
Country: Diverse (EU)
Purpose: Organizarea evenimentelor (acces la locație, logistică)
Name: WordPress / Automattic Inc.
Country: Statele Unite
Purpose: Gestionarea conținutului site-ului web, funcționalitatea magazinului online WooCommerce
Name: Google Ireland Limited (Google Analytics)
Country: Irlanda (EU HQ)
Purpose: Statistici și analize ale site-ului web
Name: Google Ireland Limited (Google Drive)
Country: Irlanda (EU HQ)
Purpose: Stocare în cloud și gestionare de fișiere
Third parties
Name: Parteneri de eveniment (de ex., organizații co-gazdă)
Country: Diverse (în principal UE)
Purpose: Marketing sau livrarea de servicii atunci când se co-organizează evenimente
Data: Nume, adresă de e-mail, număr de telefon, companie, detalii despre eveniment
Name: Platformele Meta
Country: Irlanda (EU HQ)
Purpose: Integrări cu rețelele sociale, remarketing, publicitate
Data: Adresă IP, comportament de navigare, interacțiuni, date de profil (dacă este autentificat)
Name: TikTok Technology Limited
Country: Irlanda (EU HQ)
Purpose: Integrări cu rețelele sociale, remarketing, publicitate
Data: Adresă IP, comportament de navigare, interacțiuni, date de profil (dacă este autentificat)
Name: Google Ireland Limited (Google Ads)
Country: Irlanda (EU HQ)
Purpose: Publicitate online, remarketing și urmărirea conversiilor
Data: Adresă IP, interacțiuni cu reclamele, comportament de navigare
Name: Google Ireland Limited (YouTube)
Country: Irlanda (EU HQ)
Purpose: Încorporarea și găzduirea videoclipurilor (colectează date despre utilizatori atunci când videoclipurile sunt vizualizate)
Data: Adresă IP, date despre dispozitiv și date de navigare
3. Cookies
Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.
4. Disclosure practices
We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.
If our website or organisation is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.
We have concluded a data Processing Agreement with Google.
Google may not use the data for any other Google services.
The inclusion of full IP addresses is blocked by us.
5. Security
We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorized access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.
6. Third-party websites
This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.
7. Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.
8. Accessing and modifying your data
If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:
- You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
- Right of access: You have the right to access your personal data that is known to us.
- Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
- If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
- Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
- Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.
Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.
9. Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Data Protection Authority.
10. Contact details
European Ectopic Association
Municipiul București, Strada Bratocea nr. 13, Sector 1
Romania
Website: https://europeanectopicassociation.com
Email: office@ex.comectopicsociety.ro
Phone number: +40 745 201 912
11. Data Requests
For the most frequently submitted requests, we also offer you the possibility to use our data request form